The Accounting Coordinator will work closely with the entire Accounting Department to coordinate and monitor the activities within the department, and work as a point of contact between accounting and other departments within Hampton Roads Transit.  The incumbent must meet multiple demands on a timely basis and be able to work independently on tasks.  Relies on experience and judgment to plan and accomplish goals. 

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)

• Act as liaison between Finance and other departments, conducting training classes on requisitions and related accounting tasks.


• Creates purchase requisitions for accounting, budget, and revenue services.


• Responsible for monthly updates of the Financial Dashboard and maintaining intranet financial related posts, i.e., Financial Related Forms, Policies and Procedures, etc.


• Assists in the preparation of correspondence related to the financial and administrative activities of the Department, as required to meet the needs of HRT management and the FTA.


• Provides administrative assistance with establishing or revising accounting procedures to conform to federal or state laws and generally accepted accounting principles.


• Creates updates and maintains operating manuals of policies, functions, and projects within the Accounting Department.


• Maintains files; schedules and makes arrangements for meetings as required; maintains executive calendar, and calendars for other designated meeting rooms for MFAC.


• Maintains files; schedules and makes arrangements for meetings as required; maintains executive calendar, and calendars for other designated meeting rooms ABRC.


• Responsible for scheduling of Committee meetings, preparation of Committee packet materials, liaison activities with Commission and staff management.


• Evaluates existing administrative procedures and make recommendations for improvements.


• Provides administrative support to the MFAC/ABRC Committee which includes preparing meeting notices and agendas for regularly scheduled meetings of the Committees, meeting set-up, recording, and transcribing meeting minutes, maintaining Commission files and other public documents.


• Responsible for ordering, monitoring, maintaining and distributing of office supplies for the Budget/Finance Management departments.


• Works closely with Director/Assistant Director of Finance on special projects.


• Assists in monitoring monthly reporting of KPIs or other business performance indicators for assigned business units.


• Performs other duties as required and work required overtime to achieve company’s goals.


• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.

Required Knowledge, Abilities and Skills essential to Job Functions:

The Accounting Coordinator must have the ability to establish and maintain effective working relationships with internal management and outside businesses; must be available to work outside regular hours as required. Must have a good working knowledge of generally accepted accounting principles; must have ability to provide exceptional communication and customer service skills, plus a demonstrated ability to perform in a team environment. Must be a strong team player and leader with excellent interpersonal and problem-solving skills.

Records Coordinator:

Serve as the Departmental Records Coordinator with responsibility for organizing and maintaining departmental files in accordance with all of HRT’s Records Management Policies and Procedures; preparing documents for imaging by designating file code information and forwarding to Records Management; maintaining (archiving/storage) and disposing of records in accordance with the approved HRT Records Retention and Disposition Schedules; attending regular information and training meetings; and providing information to the department Chief Officer and all department members on records management including paper, electronic records, photos, news articles, and other items.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential.  Basic problem-solving skills associated with software applications used is expected.   Software usage relevant to job duties will be evaluated.

Software applications:

Microsoft D365, Advanced Level Microsoft Office Suite (Excel, Word, PowerPoint), Email, Internet

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Training and/or Education:

Possession of a High School diploma or GED certificate.  Accounting or bookkeeping courses.

Required Experience:

A minimum of 2 years’ experience in finance/accounting department with demonstrated is required.

Licenses or Certificates:

Possess a valid Driver's License.  Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).

Special Requirements:

This position is classified as non-essential personnel.

FLSA Status:

Non-Exempt

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work involves meeting multiple demands on a timely basis.  Duties may require some seasonal overtime.