Administrative Assistant

Responsibilities:

Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators

Answer and direct phone calls, manage emails, and handle incoming and outgoing mail.

Coordinate in-person and virtual meetings via Zoom/Teams, manage shared calendars, and arrange meeting rooms and catering as necessary

Organize and book travel accommodations for staff and management, following the Fund's guidelines

Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports

Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally/externally

Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors

Prepare meeting minutes and agendas

Maintain shared drive information, databases, contact lists, and other important information

Qualifications:

High School Diploma or GED required;

Minimum one (1) year of administrative experience in a general office environment required

Working knowledge of Benefit and Pension Funds Benefits

Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities

Excellent verbal and written communication skills: must be able to establish priorities, meet deadlines and multi-task

Basic skill level in MS Office Suite, Oracle, IronClad

Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

Must be able to work with older individuals, have empathy and patience

Must be able to interact and communicate with individuals at all levels of the organization in a professional manner