Title: Executive Administrative Assistant (Brentwood)
Location: Brentwood, Ca, 94513, US
Company: The Bay Church
This position is 28 hours per week - Sunday, Tuesday, Wednesday and ThursdayKey ResponsibilitiesExecutive SupportManage Pastor Ray Menchacas calendar, meetings, and ministry scheduleCoordinate logistics and preparation for meetings and ministry initiativesAssist with communication and follow-up related to leadership prioritiesSupport teaching preparation including:Formatting teaching notesCreating slidesCoordinating rehearsals with the production team Uploading notes through SubsplashPurchase supplies and materials related to teaching and ministry needs Ministry & Campus CoordinationAssist with administrative coordination for Brentwood campus events and special weekendsTrack Sunday participation and engagement metricsEnter and maintain church metrics and reporting dataTrack Network leads and ministry direction follow-upsSupport communication and coordination between teams and ministries Office Administration & OperationsOversee daily office operations and administrative proceduresMaintain efficient office systems and workflowsManage office supply inventory and vendor relationshipsCoordinate facility or office maintenance needsSupport staff with administrative needs as appropriateEvent & Hospitality SupportWork with administrative staff to organize logistics for events such as:Annual Business MeetingsStakeholder GatheringStaff EventsChurch and School LuncheonsResponsibilities include coordinating schedules, communication, food orders, and hospitality.Front Desk & Guest ExperienceProvide front desk coverage as needed by:Greeting guests warmlyAnswering and routing phone callsAssisting walk-in visitorsMaintaining a welcoming and professional office environment Weddings & Celebration of Life ServicesCoordinate scheduling Prepare service materialsAssist with logistics and planning for services Leadership Pipeline SupportCoordinate scheduling and logistics for leadership development meetingsAssist with planning and follow-up related to the churchs Leadership Pipeline Missions Support(In coordination with the Missions Team)Coordinate monthly Missionary Spotlights at the Brentwood campusAssist with communication and preparation for weekend servicesAssist with organizing and coordinating mission tripsHelp track mission trip logistics and budgetsCoordinate meetings and hospitality for missions leadershipSystems & Tools UsedThis role utilizes several ministry and administrative systems, including:Google Workspace (email, calendar, documents)Monday.com (project management)Planning Center Online (service planning)CCB (communication tracking)Subsplash (church app and teaching notes)Dropbox (file storage)Canva (design and graphics)Previous experience with these tools is helpful but not required.What Were Looking ForThe ideal candidate will demonstrate:Strong organizational skills and attention to detail Ability to manage multiple priorities and deadlines Excellent written and verbal communicationHigh discretion and confidentiality with sensitive information Strong problem-solving ability and initiativeComfort working in a fast-paced ministry environment A heart for serving the church and supporting leaders Culture & Leadership DevelopmentAt The Bay Church we believe in developing the whole person, not just job performance.This role participates in intentional leadership development through our Leadership Pipeline, including personal development meetings every six weeks focused on leadership growth, spiritual formation, and ministry effectiveness.Apply now and showcase your skills and experience
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NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest go...
