Title: Receptionist (Temporary) (Saint Paul)
Location: Saint Paul, Mn, 55114, US
Company: Autism Society of Minnesota (AuSM)
The Temporary Receptionist reports to the Deputy Director and works closely with the Director of Counseling. The Temporary Receptionist utilizes administrative and customer service skills to support the programs and services of the organization. Most visitors to the office are clients of the Counseling Department, but the Temporary Receptionist is a member of the Operations Department and may serve other programs. As the first person visitors interact with, you will play a critical role in managing the public perception of the organization as Minnesotas first autism resource.ResponsibiltiiesEssential FunctionsFront Desk Management: Greeting clients, visitors, and guests, determining their purpose, and directing them to the appropriate person.Communication: Answering, screening, and forwarding incoming phone calls, as well as managing general email inquiries.Administrative Support: Performing clerical tasks, including filing, photocopying, faxing, and data entry.Scheduling: Managing calendars and booking appointments on behalf of therapists and management team members.Mail Correspondence: Receiving, sorting, and distributing daily mail, packages, and deliveries.Office Maintenance: Ensuring the reception area is tidy and, in some cases, ordering or organizing office supplies.Security: Monitoring visitor access and securing doors and alarms. Privacy: Maintain HIPAA-compliant data security by following specified procedures for the storage, access, and destruction of sensitive materials, including financial information and client medical records.Marginal FunctionsExecutive Assistance:Support the Executive Team by:Providing administrative supportScheduling meetingsReceiving, sorting, and responding to emails on behalf of othersNote takingData entryScanning documentsFielding phone callsOther duties as assigned.Required Skills and QualificationsPrior experience in a front desk, customer service, or administrative role.Communication: Exceptional verbal and written communication skills.Customer Service: A professional, friendly, and welcoming demeanor.Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, and Outlook required) and familiarity with office equipment (computers, printers, phones, and fax machines).Organizational Skills: Strong multitasking, time-management, and prioritization abilities.High school diploma or equivalent.Preferred SkillsPrior experience as an executive assistant, office manager, or similar role.An associates degree or comparable experience is strongly preferred.Ability to multitask and adapt to changes.Demonstrated success working independently and collaboratively.Proficiency with Apple Computers and web-based applications. Experience working with the neurodivergent community.Inclusive values and experience working with the neurodivergent community.Ability to establish a strong rapport with various stakeholders.Experience with web-based phone and meeting systems (Zoom).Position DetailsTemporary St. Paul, MNFull-time, non-exemptIn-Person Monday Friday from 9:00 AM 5:00 PMAt-will positionEligible for Earned Sick and Safe Time (ESST)$18.00 per hourAbout the Autism Society of MinnesotaEstablished in 1971, the Autism Society of Minnesota (AuSM) is a 501(c)(3) nonprofit organization whose mission is to create connections, empowering everyone in the Autism community with the resources needed to live fully. AuSM seeks to enhance the lives of all who are a part of the Minnesota autism community, with a fundamental commitment to advocacy, education, support, collaboration, and community building.At AuSM, equity and inclusion are central to our mission. Bringing diverse perspectives together supports strategic creativity for meeting challenges and focusing on growth. We strive to develop a workplace that reflects the communities we serve in age, gender identity, race, sexual orientation, physical ability, neurodiversity, and ethnicity. We value our team members and want everyone to feel confident in bringing their full, authentic selves to work.AuSM employs many people with disabilities and understands that qualified applicants may require reasonable accommodations to be successful. If you have a disability that requires accommodation for the interview process, please contact us at humanresources@ausm.orgApply now and showcase your skills and experience
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